Features

Every email is logged chronologically into a structured project timeline. Attachments are stored and tracked. Full history of every conversation, file, and update in one place.

• Emails and attachments organized per project
• Chronological timeline with sender, date, and status
• Hybrid timeline and expandable thread views

External workers use email as usual — no accounts, portals, or training required. This is the core differentiator: zero behavior change for anyone outside your board.

• Contractors send updates via email
• Architects submit files via email
• Vendors ask questions via email
• Board maintains full control via whitelist

Only pre-approved email addresses can communicate with your building workspace. Prevent unauthorized or noisy communication and maintain a clean, professional audit trail.

• Add approved senders at the building or project level
• Control who can send files or ask questions
• Automated notification when someone is added
• Remove access instantly by deleting from the whitelist

Separate timelines for each project within a single building workspace. No more mixing unrelated email threads across different renovation or capital projects.

• Unit 3B Renovation, Roof Replacement, Elevator Upgrade — each with its own timeline
• Dedicated email address per project (e.g., roof@yourbuilding.boardrecord.com)
• Building-wide address for general communications

Email a question about your project documents and get an answer with source citations. Instantly retrieve information from proposals, permits, invoices, and diagrams without re-reading old threads.

• Ask questions in plain language via email
• Answers reference specific uploaded documents
• Scoped to the project you email
• Works for any whitelisted board member

Document decisions directly alongside the email history. This is not chat — this is decision documentation. Board members can see what happened, what was decided, and why.

• Add internal notes to timeline entries (board-only)
• Mark approvals: Approved, Not Approved, or Needs Changes
• Keep internal commentary private from vendors
• Clear record of what was decided, by whom, and when

Every email, file, approval, and note is permanently recorded. Export a complete audit trail for disputes, compliance, and record-keeping.

• Retrieve historical approvals instantly
• Full paper trail for every project decision
• Searchable by project, sender, or date
• Export audit trail for compliance or legal review