From email to
institutional record.
Board correspondence is the substrate of governance. BoardRecord transforms scattered email into a structured, permanent institutional record.
Infrastructure engineered for high
stakes board compliance.
Decisions sealed in the context of governance
Every vote, resolution, and directive is captured with its full deliberation context — who proposed, who seconded, what was discussed, and how the decision was reached. The record is immutable once sealed.
Full version control and arbitration standards
Documents move through structured revision workflows. Every version is preserved, every change attributed, and every approval recorded. When disputes arise, the arbitration trail is already complete.
Roof Replacement Contract.pdf
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Revision History
A chronological, auditable stream
Board correspondence flows into a single, time-ordered stream. Emails, attachments, notes, and decisions interleave in the order they occurred — never reconstructed, never rearranged.
Activity Stream
The audit trail covers the audit trail.
Every interaction with the record is itself recorded. Access logs, export events, permission changes, and viewing history form a secondary audit layer — proving not just what happened, but who reviewed it and when.
The record survives every transition.
Board members change. Management companies transition. The institutional record remains. New leadership inherits full context without requesting files from predecessors or reconstructing history from fragments.
Infrastructure built to
institutional security standards.
Advanced encryption for data security
All data encrypted at rest and in transit using AES-256 and TLS 1.3. Keys are managed with hardware security modules.
Detailed access and user verification
Role-based access control with multi-factor authentication. Every access event is logged and auditable.
Local settings and data ownership
Your organization retains full ownership of all data. Configure residency, retention, and export policies to meet local requirements.
Designed for
your existing email.
No mailbox change
Keep your existing email provider and workflow. BoardRecord works alongside — never replaces — your current setup.
Offline enabled
Access your board records and documents without an internet connection. Changes sync automatically when reconnected.
Privacy controls
Granular permissions determine who sees what. Internal deliberations stay internal. Vendor communications stay scoped.
Email Safety
Whitelisted sender verification, attachment scanning, and spam filtering keep your institutional record clean and secure.