Never lose important building emails again.
BoardRecord captures your building's emails and updates (via CC) and turns them into a clear, searchable record your board can rely on.
No new portals. No complicated setup. Works with the email you already use.
Board Timeline
Nothing recorded yet
CC emails to start your building record.
Roof repair update
vendor@roofco.com
...
To
CC
Files
If you're on a board, this probably feels familiar.
Vendor updates, approvals, and decisions live across long email threads.
When issues come back months later, the context is hard to find.
Documents, conversations, and decisions are spread across inboxes and attachments.
BoardRecord turns everyday emails into a clear record of your building.
Instead of introducing another tool or portal, BoardRecord works with how boards already communicate — email. Vendors and contractors keep emailing; your board gets a dashboard and search. Just CC your BoardRecord email and everything is automatically organized into one place.
What happened
When it happened
Why decisions were made
Works with your existing email workflow.
Set up your building email
We create a dedicated BoardRecord email for your building.
CC or forward emails as usual
Board members, managers, and vendors keep using email like normal.
We automatically organize everything
Emails, documents, and updates are captured into a structured timeline.
Search and review anytime
Instantly find past decisions, updates, and conversations in seconds.
Everything your board needs, in one place.
Automatic Email Capture
CC one email and BoardRecord records everything instantly.
Searchable Communication Archive
Find any past email, decision, or update in seconds.
Unified Timeline
See a clear history of everything happening in your building.
Monthly Summaries
Simple "What happened this month" recaps for your board.
Centralized Documents and Emails
No more digging through attachments and threads.
Built for COOP, Condo and HOA Boards
Designed for real board workflows, not tech teams.
Designed for real-world board workflows.
- No new software for vendors
- No complicated onboarding
- Works alongside management companies
- Works with your HOA platform — keep financials and dues where they are
- Secure and private for your building
Common questions from boards and admins
Do vendors need to learn a new system?
No. They keep emailing as usual.
Will this replace our management tools?
No. BoardRecord is the communication and document layer. Keep your existing tools for accounting, dues, and full building management; we add timelines, search, and Q&A on top of the email you already use.
Is setup complicated?
Not at all. Most buildings are set up in minutes.
What if someone forgets to CC?
You can forward emails later and they will still be recorded.
Start with a simple pilot.
We will set up your building, onboard your board members, and help you capture your first communications - with zero disruption to your existing workflow.
Common setup questions
How long does setup take?
Most buildings are up and running in under an hour, and basic onboarding for board members is usually done the same day.
Do board members need to learn new software?
No. Board members can keep using their normal email flow while BoardRecord organizes and surfaces the timeline in the background.
Can we import past emails?
Yes. We can help import historical threads and attachments so you can start with context, not a blank slate.
What happens if someone forgets to CC?
You can forward the message later and it will still be added to the right project timeline for record-keeping.
Is data private to our building?
Yes. Each building workspace is isolated so your emails, documents, and summaries stay scoped to your board.
Bring clarity to your building's communication.
Stop digging through email threads and keep a clear record of everything happening in your building.
Limited onboarding slots for new buildings.