Your board makes decisions in email.
Now those decisions have a permanent record.
Every vendor email, file, and board decision — automatically captured into structured project timelines and searchable with AI. No new software for board members. No sign-ups for vendors. No portals. Just email.
Built for condo, co-op, and HOA boards managing renovations and capital projects.
Email-native project management with AI intelligence.
Every project gets its own email address and timeline.
Roof replacement, elevator modernization, lobby renovation — each project gets a dedicated email address (e.g., roof@yourbuilding.boardrecord.com). Vendors email updates, architects submit files, and every message is logged chronologically. No portals, no logins, no behavior change for anyone outside your board.
Ask a question. Get a cited answer from your project documents.
Email a question to your project address and BoardRecord searches every proposal, permit, invoice, and diagram — then replies with an answer citing the specific documents and pages. No re-reading old threads or digging through folders.
Your board controls exactly who can communicate with each project.
Only pre-approved email addresses can send to a project. Boards whitelist vendors, contractors, and board members at the building or project level. Unauthorized senders are blocked automatically, keeping the record clean and controlled.
Revised Electrical Diagram — Unit 4B
The board protects the building.
BoardRecord protects the board.
A defensible record of every project decision.
Boards managing renovations and capital projects face a specific liability: decisions made by email become impossible to recall when disputes arise. BoardRecord closes that gap from the first CC.
- Per-project email addresses and structured timelines
- AI-powered document Q&A with cited answers
- Internal notes and approval tracking visible only to the board
- Exportable audit trail for legal and compliance review
A shared source of truth that survives turnover.
When board members change or management companies transition, the building's communication history stays intact. New leadership inherits full project context, not scattered inboxes.
- Building history tied to the workspace, not individual inboxes
- Instant onboarding for new board members with full project context
- Vendor whitelist ensures controlled, clean communication records
- Searchable archive across all projects and all time periods
The BoardRecord Briefing.
A working session focused on your building, your active projects, and your board's communication needs. Not a product tour.
From scattered inboxes
to defensible records.
Roof Replacement Approved by Full Board
DecisionRoof_Scope_Final_v3_Board_Approved.pdf
DocumentVendor update: Flashing scope revision confirmed
VendorBefore BoardRecord
Scattered across inboxes.
Vendor updates, proposals, and approvals live in five different personal email accounts.
Decisions can’t be proven.
When disputes arise, nobody can produce a clean record of who approved what and when.
Context leaves with people.
Board members turn over and critical project history is buried in someone else’s inbox.
No way to search the past.
Finding what the architect said six months ago means re-reading dozens of email threads.
After BoardRecord
One timeline per project.
Every email, attachment, and decision captured chronologically. Searchable across all projects.
Decisions documented alongside evidence.
Internal notes, approvals, and board-only annotations attached directly to the emails they reference.
History survives turnover.
The record belongs to the building, not any individual. New board members inherit full context.
AI-powered document recall.
Ask a question about any project document and get a cited answer in seconds — via email.
Your building's history should
outlast any board member.
Stop losing project context to email chaos and board turnover. Build a permanent, searchable record of every decision, document, and communication.
Free trial · No credit card required