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Operational guides for boards managing capital projects — record-keeping, vendor oversight, and governance workflows.

Operational guides for boards managing capital projects — researched, edited, and maintained by BoardRecord Editorial. Not legal advice; confirm decisions with your attorney and managing agent. Who builds BoardRecord

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FeaturedGovernance

Board Member Turnover: How to Transfer Knowledge Without Losing History

Practical strategies for condo, co-op, and HOA boards to manage board member transitions, preserve institutional memory, and onboard new members without losing critical context.

BoardRecord Editorial·Jul 7, 2026·7 min read

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Compliance

How to Prepare for a Building Audit: The Documentation Checklist

A practical documentation checklist for condo, co-op, and HOA boards preparing for financial audits, insurance audits, and reserve studies — covering required documents, common gaps, and how to avoid last-minute scrambles.

BoardRecord Editorial·Aug 4, 2026·9 min

Compliance

Building Board Record-Keeping Requirements by State

A state-by-state guide to record-keeping requirements for condo, co-op, and HOA boards — covering retention periods, required documents, inspection rights, and common violations in NY, FL, CA, IL, TX, and MA.

BoardRecord Editorial·Jul 31, 2026·9 min

Compliance

What to Do When a Contractor Dispute Escalates: A Board's Guide

A practical guide for condo, co-op, and HOA boards navigating contractor disputes — from early warning signs through mediation, arbitration, and litigation, with a focus on documentation strategies that protect the board.

BoardRecord Editorial·Jul 28, 2026·9 min

Operations

5 Signs Your Building's Project Documentation Will Fail an Audit

Most building boards assume their project records are adequate — until an audit, dispute, or lawsuit reveals critical gaps. Here are five warning signs and how to fix them before it matters.

BoardRecord Editorial·Jul 24, 2026·8 min

Operations

Vendor Management for Building Boards: Contracts, Communication, and Accountability

A practical guide to vendor management for condo, co-op, and HOA boards — covering the RFP process, contract essentials, communication tracking, and performance evaluation.

BoardRecord Editorial·Jul 21, 2026·9 min

Operations

How to Evaluate a Property Management Company (And When to Self-Manage)

A practical framework for condo, co-op, and HOA boards to evaluate property management companies, identify red flags, and determine when self-management is the better path.

BoardRecord Editorial·Jul 17, 2026·9 min

Operations

The Hidden Cost of Managing Renovations by Email

Email-driven renovation management costs building boards thousands in lost approvals, rework, and disputes. Learn why scattered inboxes are your most expensive project management tool.

BoardRecord Editorial·Jul 14, 2026·8 min

Governance

Fiduciary Duty for Condo Board Members: What You're Actually Liable For

A clear explanation of fiduciary duty for condo, co-op, and HOA board members — covering duty of care, duty of loyalty, the business judgment rule, D&O insurance, and real-world liability scenarios.

BoardRecord Editorial·Jul 10, 2026·8 min

Governance

How to Run an Effective Board Meeting (Without Wasting Everyone's Time)

A practical guide to running productive condo, co-op, and HOA board meetings — covering agenda design, Robert's Rules basics, time management, minutes, and common pitfalls.

BoardRecord Editorial·Jul 3, 2026·7 min

Governance

What Does a Condo Board Actually Do? A Practical Guide for New Members

A comprehensive guide to condo board responsibilities, roles, committee structures, and fiduciary duties for new and prospective board members.

BoardRecord Editorial·Jun 30, 2026·7 min

Guides

How Condo Boards Lose Control of Renovation Projects — And How to Fix It

Most condo and co-op boards manage renovation projects through scattered email threads, losing critical decisions and context along the way. Here is a practical framework for maintaining a complete project record from first bid to final sign-off.

BoardRecord Editorial·Jun 25, 2025·9 min

The BoardRecordBlog

Latest by topic

Board Member Turnover: How to Transfer Knowledge Without Losing History

All articles

How to Prepare for a Building Audit: The Documentation Checklist

Building Board Record-Keeping Requirements by State

What to Do When a Contractor Dispute Escalates: A Board's Guide

5 Signs Your Building's Project Documentation Will Fail an Audit

Vendor Management for Building Boards: Contracts, Communication, and Accountability

How to Evaluate a Property Management Company (And When to Self-Manage)

The Hidden Cost of Managing Renovations by Email

Fiduciary Duty for Condo Board Members: What You're Actually Liable For

How to Run an Effective Board Meeting (Without Wasting Everyone's Time)

What Does a Condo Board Actually Do? A Practical Guide for New Members

How Condo Boards Lose Control of Renovation Projects — And How to Fix It

The BoardRecord
Blog